Kerjaya

Position: Associate Director (Internal Audit & Risk Management)
Department: Governance, Risk Management & Compliance
No. of vacancy: 1

Job Description

a) Internal Audit

1. Develop, review and adjust (if required) Annual Audit Plan using the appropriate risk-based methodology.
2. Plan and lead the execution of audit assignments as per Approved Annual Audit Plan to ensure completeness of audit scope with the resources allocated.
3. Supervise and coach audit team during fieldwork assignments in identifying weaknesses in control activities and enhancement in business process & controls.
4. Assess overall adequacy and effectiveness of the systems of internal control and recommend areas for value added and process enhancements to facilitate effective risk management, control and governance over the areas audited.
5. Present and discuss audit findings/ observations and recommendations to the Auditees and CEO.
6. Manage the adequacy and quality of Final Audit Report issued to CEO for attention and Board Audit & Risk Committee (BARC) for acceptance.
7. Supervise audit monitoring of the agreed audit action items reported in the Audit Report on quarterly basis.
8. Report significant issues and risk exposure especially on fraud indicators and control breakdown noted beyond auditable areas approved in Annual Audit Plan for escalation to BARC for attention and decision.
9. Manage any special tasks instructed by BARC and/ or advisory services requested by Management with consent from BARC.
10. Keep review audit working documentations to ensure adequacy of the documentations in supporting audit findings reported and/or special task & advisory services performed.
11.  Prepare periodic reporting on the status and progress of audit activities as per Approved Annual Plan and action plans as well as the sufficiency of its resources to Head of Department & BARC.
12. Functions as a liaison and oversees internal audit activities linked to government or other related agencies/bodies to ensure the needful is carried out and updated in a timely manner and within the set timeline.

b) Risk Management

1. Develop, review and revise (if required) the ERM framework for escalation for approval by BARC and BOT.
2. Manage high level risk assessments and consolidate reporting of risks as per reporting structure approved in the ERM framework for escalation for approval/ attention to Risk EXCO and BARC/BOT.
3. Facilitate and align the risk assessment process (i.e. identify, analyze and evaluate the risks that may affect the organization in achieving its mandates, visions and values) at corporate level.
4. Review, evaluate and provide independent input on risk assessment (risk types and risk ratings) and adequacy of risk action plans.
5. Provide independent opinion on ERM strategy and response for escalation to Risk EXCO and BARC.
6. Facilitate the identification of additional risks arising due to changes in the internal and external environments at corporate level.
7. Supervise coordination of ERM activities and review information for escalation to the Risk EXCO and BARC on all ERM activities and outcomes of the ERM process.
8. Provide continuous education of ERM to middle and senior management in Yayasan Peneraju.

c) Others

1. Engage to continuous knowledge development regarding government related agency rules, regulations, best practices, tools, techniques and performance standards.
2. Coach and mentor other team members as part of the development plan.
3. Perform any ad hoc matters as and when required.

Requirements:

1. Minimum degree in any field.
2. Minimum 5 years of relevant experience in internal audit and preferably with experience in risk management.
3. Possess professional certificate in CIA.
4. Required language(s): Strong command of Bahasa Malaysia and English language, written and spoken.

Position: Senior Associate
Department: Governance, Risk Management & Compliance
No of Vacancy: 1
Start Date: Immediately

Job Scope
Assist to ensure the company complies with legal and statutory requirements for matters related to governance, risk management, business continuity management and compliance.  Objectively reviews the organization’s related business processes and makes recommendations on how to improve internal controls, manage risk and ensure the readiness of the company in ensuring the business continues especially during a disaster.

Responsibilities
Tasks include but are not limited to:

1. Internal Audit
   • To lead audit assignment from audit planning until audit reporting especially obtaining management response from Auditee and executive summary to Board of Members.
   • Evaluate the adequacy and effectiveness of internal control vis-à-vis best practices and guideline suitable to Yayasan Peneraju to improve processes, avoid fraud and reduce waste, if applicable.
   • Compile and contribute necessary information to update Audit Universe
   • Assist the Manager/ Supervisor in compiling an audit risk ranking schedule to identify high risk and value activities during annual audit planning.
   • Prepare and review the business process to determine/ propose audit scope and coverage of audit in line with audit plan for Manager/ Supervisor’s review
   • Develop a thorough understanding of business operations and establish an effective business relationship to assist Management in understanding and adapting sound internal control principles
   • Lead audit team and perform audit planning until audit reporting so that it is carried out in accordance with the audit plan, audit objectives (including conducting follow-up audit on previous highlighted issues) and approved cycle time.
   • Evaluate audit issues highlighted by audit team to ensure sufficient data/ information are gathered to support the audit findings during exit meeting.
   • Document audit fieldwork into a complete record of audit working papers and review audit working files to ensure completeness and in accordance with The International Professional Practices Framework (IIA Standards) and MS ISO requirements
   • Assist in preparing the finalising audit report (proofread, binding and distribution list) for report distribution
   • Have a continuous and effective working relationship with the Board Audit & Risk Committee, and Senior Management to manage current and pertinent issues relating to the improvement of internal controls, governance and risk management processes within the organization.
   • Functions as a liaison and oversees internal audit activities linked to government related agencies to ensure the needful is carried out and updated in a timely manner and within the set timeline.
2. Risk Management
   • Plan, design and implement an overall risk management process for the organization. Perform high level risk assessment and advise management accordingly.
   • Conduct risk assessment, including analysing, identifying and estimating the risks that affect the organization.
   • Evaluate risk in comparison to established criteria for the organization.
   • Establish and quantify the organization’s risk appetite – level of risk the organization is prepared to accept.
   • Develop, implement and review policies, protocols and contingency plans to reduce and control risks and liabilities.
   • Evaluate risk levels and implications.
   • Analyse market trends, reports, statistics and relevant documentation.
   • Prepare risk reports and proposals for different stakeholders.
   • Work closely with key stakeholders to ensure risks are identified, reviewed and mitigation plans are implemented.
   • Advise management control activities and make value-added recommendations for process improvements in a proactive manner.
   • Develop, implement, review and manages Business Continuity Management processes and functions.
   • Provide internal consultative advisory services to business units on all BCM matters;
   • Liaise with external parties in ensuring the adequacy of recovery plans of key service providers when necessary;
   • Support all BCM-lead initiatives such as risk assessments, industry-wide exercises, joint exercises;
   • Coordinate and conduct business recovery exercises to validate the recovery strategies of business units on a regular basis;
   • Develop and conduct training(s) on all aspects of BCM to employees with BCM responsibilities and general staff to raise BCM awareness;
   • Provide support, education and training to staff to build risk awareness within the organization.
3. Others
   • Engage in continuous knowledge development regarding government related agency rules, regulations, best practices, tools, techniques and performance standards
   • Assist with matters related to Corporate Governance and Integrity if required.
   • Assist with any ad hoc matters as and when required.

Requirements:

1. Minimum degree in any field.
2. Minimum 3 years of relevant experience in internal audit and risk management. Experience in Business Continuity Management will be an added advantage.
3. Possess professional certificate in CIA / CFSA / CGAP / ACCA/ CRMA/CEIO or any other related certification will be an advantage.
4. Fluent in Bahasa Malaysia and English language, written and spoken.

Position:  Senior Associate
Department: Finance
No. of vacancy: 1

Job Description:

a) Manage DE budget to ensure maximum and efficient DE utilization

1. Actual Utilization Record vs Approved Budget.
2. Enrollment Numbers Achievement.
3. Standard vs Actual Cost Per Pax.
4. Prepare DE Reports to advise HODs on monthly basis.
5. Budget checking for approval papers and cost codes creation.

b) Accuracy and timeliness of DE Reporting

1. Compile DE Budget from respective PL/TL and ensure budget preparation is accurate.
2. Lead the Budget Recalibration exercise.
3. Prepare report and slides for MTPK/ MBK meeting on monthly basis.
4. Coordinate annual budget submission to the respective stakeholders (JPM, BEQT, MOF) and ensure data submitted is accurate.
5. Corporate Reporting to Key Stakeholders (prepare and submit all reports related to DE as and when required by the stakeholders).
6. Prepare and manage Notice of Change to incorporate the DE budget requirements.

c) Reporting and auditing (to ensure compliance to DE Guidelines e.g: Pekeliling Perbendaharaan, Garis Panduan Penyediaan Bajet etc.)

1. Policy/ SOP preparation and compliance.
2. JANM/ Ministry’s Internal Audit.
3. Cooperate with External Auditors to complete Financial Audit (Interim & Year End).

d) Maximizing re-investment returns and grant received

1. Investment alternatives.
2. Re-investment KPI.
3. Prepare budget planning for grant request from stakeholder (JPM).
4. Monitor and follow up on the budget payment from respective stakeholders.

Corporate tax submission (to ensure compliance to s.44(6) Income Tax Act 1967 & Tax-Exempt Status)

1. List of Beneficiaries.
2. List of Pledgers.
3. Payment trail review.
4. LHDNM Audit.
5. Coordinates with PSDM and tax agents.

Others

1. Participate in the implementation of system automation using Enterprise Resource Planning (ERP) to improve business processes and data management to meet the organization.
2. Identify risks in the organization and implement a Risk Action Plan (RAP) to mitigate risks to smooth the operations.
3. Perform any other ad hoc duties to support the finance team on accounts and financial related matters as and when required.
4. Plan, select and attend appropriate individual training to improve skills, gain additional knowledge, build confidence, and develop careers.
5. Assist with any ad hoc matters as and when required.

Requirements

1. Bachelor’s Degree in Accounting.
2. Minimum of 6 years of experience.
3. Required language(s): Strong command of Bahasa Malaysia and English language, written and spoken.
4. Financial Planning and analysis.
5. Experienced in handling full sets of accounts.
6. Experienced as liaison officer – good communication skill (tasks will involve high interaction and communication with various stakeholders i.e JPM, EPU, Bank Officers, LHDN, SSM, MOF etc.)
7. Financial reporting and budgeting (tasks will handle DE budget preparation, monitoring).
8. Familiarity with various Pekeliling and process with the government ministry/agencies is added advantage
9. Familiar with corporate tax regulations.

Position:  Associate
Department: Finance
No. of vacancy: 1

Job Description:

a) Recovery Records/Database

1. Prepare and collecting the details cost per scholars (DCPS) data to be properly captured and completed yearly.
2. Raw data compilation i.e., current year data
3. Data cleansing i.e., past year data
4. Manage all recovery related documents are file in order to ensure documents are safely kept for future purposes.

b) Recovery Processes/Tasks

1. Issuance of Letter of Demand and other related documents to the defaulters/scholars accurately in-line with the recovery SOP.
2. Issuance of Recovery Listing (RHF) that has been submitted by PSDM accurately in-line with the recovery SOP.
3. Ensure timely response on all email communication with defaulters/scholars.

c) Others

1. Participate in the implementation of system automation using Enterprise Resource Planning (ERP) to improve business processes and data management to meet the organization goals.
2. Identify risks in the organization and implement a Risk Action Plan (RAP) to mitigate risks to smooth the operations.
3. Perform any other ad hoc duties to support the finance team on accounts and financial related matters as and when required.
4. Plan, select and attend appropriate individual training to improve skills, gain additional knowledge, build confidence, and develop careers.
5. Assist with any ad hoc matters as and when required.

Requirements:

1. Minimum diploma/degree in Accounting/Finance/Business.
2. Minimum of 2 years of experience.
3. Required language(s): Strong command of Bahasa Malaysia and English language, written and spoken.
4. Fast Learner, manage deadline, prioritised urgency.
5. Knowledge in debt recovery & collection will be an added advantage
6. Customer service and communication skills.
7. Independent, able to do the task with a minimal guidance.

8. Computer literacy especially Microsoft Office (Excel and Word).